Looking to Grow with us? See below for current opportunities

Harmonic Arts is a fast-growing, family-owned plant medicine company located on Vancouver Island, BC. Our vision and mission is to provide the most impactful products to the healthiest homes through our high-quality formulations, education, and commitment to sustainability. Sharing the healing power of plant medicine is our purpose.

We are committed to supporting the health of people and the planet and social responsibility is at the heart of what we do.

Our Core Values Are:

Continuous Improvement – We seek to improve ourselves and Harmonic Arts every day. Progress over perfection.
Listen to Understand – We engage with the aim of true understanding, appreciation, and respect of where others are coming from.
Heart of the Matter – We find and address the core: issue, reason, or purpose.
Lean-in – We trust, connect, and participate fully.
Sustainable Action – We choose actions that are sustainable for us, for Harmonic Arts, and for the planet.

Harmonic Arts is dedicated to encouraging and promoting a supportive, diverse, and inclusive culture to eliminate discrimination throughout the entire workforce. Our aim is to ensure all employees and job applicants are given equal opportunity and that our organization is representative of all sections of society.

Accounts Payable Specialist

The Role:

The Accounts Payable Specialist is responsible for all duties related to full-cycle accounts payable. This role supports all departments in the company by ensuring that purchases are processed, paid, and recorded in a timely manner and all records related to such transactions are complete and accurate. This position provides a high level of customer service both internally and externally. There is growth potential within the organization for the right candidate.

Responsibilities:

Accurately and promptly processing vendor invoices and ensuring payments are issued in a timely manner
Communicating with vendors regarding various account and payment matters
Charging expenses to the required GLs, accounts and cost centers
Processing and paying employee expense reimbursement claims
Preparing reporting on accounts payable activities and balances
Maintaining accounting ledgers by verifying and posting transactions
Overseeing onboarding of new vendors in collaboration with the purchasing department
Managing vendor credit applications
Reconciling vendor accounts to statements, investigating discrepancies, and correcting as appropriate
Reconciling corporate credit card statements and following up on discrepancies
Monitoring banking and credit account balances
Reconciling banking and borrowing accounts and following up on discrepancies
Assisting with other departmental reconciliations as needed
Prepare month-end accounts payable working papers by department deadlines
Maintaining accurate and complete historical records of all accounting data and related documents
Developing and implementing relevant accounts payable policies, procedures, and controls throughout the PPP cycle as required to safeguard the assets of the organization and ensure that timely reporting is achieved
Training, guiding, and educating other finance department staff supporting accounts payable on best practices and complex transactions
Preparing and filing excise duty returns
Preparing and filing other returns as needed
Supporting department managers with collecting the documentation required for grant final reports

Qualifications:

Completed post-secondary education in accounting
5+ years' progressive experience in an intermediate to senior accounts payable role
2+ years’ experience with inventory purchasing for manufacturing operations
Thorough understanding of general accounting principles
Superb time management and attention to detail
Strong written and verbal professional communication skills
Proficiency with Microsoft Office (Excel, Word, Outlook)
Prior experience with Microsoft Dynamics NAV, BC, or other ERP system
Prior experience working with and implementing accounting tools, including tools that integrate with ERP systems, would be a significant asset
Commitment to Confidentiality

Job type: Permanent, Full-time, Remote within Canada

Schedule: Monday – Friday

We will be taking applications until we have found the right candidate. Please email your cover letter and resume to: hr@harmonicarts.ca

The current pay band for this role is $50,000 to $62,000 dependent on education, skills, and experience.

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Customer Service Administrator

The Role:

As a Customer Service Administrator, you will efficiently manage data-entry tasks while providing precise and attentive responses to customer inquiries. This role requires a highly organized individual adept at computer systems, with superior multitasking abilities, clear communication skills, and a dedication to accuracy.

Responsibilities:

Data entry and updating of records in the company ERP, ecommerce, CRM, and other systems.
Manage inbound and outbound communication with customers (phone, email, live chat).
Assist customers with product choices and process customer orders, issue credits, etc.
Work closely with our Sales Support Coordinator to fulfill the wholesale sales team’s needs.
Collaborate with finance and assist other departments if needed.
Other duties as required.

Qualifications:

Minimum 1 year experience in an administrative role or customer service role. 
Highschool graduate or equivalent. 
Positive and effective communication, time management, and organizational skills. 
Computer literacy in MS365 (Outlook, Word, Excel, OneDrive/SharePoint). 
Must be highly adept at computer systems and quick to learn new software and databases. 
Experience working in an ERP and/or CRM is an asset.  
Experience using a live chat program is an asset. 
Experience in the CPG or natural health industry is an asset. 
Bilingual: French/English is an asset.

What We Offer:

A Health & Lifestyle Spending account
A healthy staff discount on our range of products
Remote working options
Training and Development opportunities
Company-wide events and socials

Job type: 1-year Contract with opportunity to move into a permanent position; Full-time 30 hours per week, Remote.

Schedule: Monday – Friday, 8:30 AM to 2:30 PM PST

We will be taking applications until the role is filled.

Apply now >